Junior Project Executive

Join Motion Media Works as a Junior Project Executive / Operations Coordinator. Coordinate AV crews, event logistics, livestreams, and enterprise productions while helping turn fast-moving event operations into organized systems.

Motion Media Works

About Us

Motion Media Works is a fast-growing event production and AV company supporting conferences, summits, exhibitions, livestreams, LED walls, hybrid events, and enterprise productions across Singapore.

We are looking for a highly organized and reliable Operations Coordinator / Junior Project Executive to support planning and execution of AV and event operations.

This role is ideal for someone who enjoys organization, communication, logistics, and problem-solving in a fast-paced environment.

Responsibilities

Event & Operations Coordination

  • Prepare event setup plans and operational checklists
  • Coordinate crew call times and deployment schedules
  • Assist with equipment planning and logistics coordination
  • Support project timelines and operational readiness
  • Follow up on missing event information from clients or internal teams

Crew & Setup Coordination

  • Brief AV crew before setup
  • Ensure setup instructions and run sheets are properly distributed
  • Track event progress and setup status
  • Collect setup photos and post-event reports
  • Escalate issues or risks early

Client Communication

  • Communicate professionally with clients via WhatsApp, email, and calls
  • Clarify event requirements and operational details
  • Support customer updates before and during events

Documentation & Systems

  • Update Google Sheets, Notion, and shared documents
  • Maintain organized records of event information
  • Assist in improving SOPs and operational workflows

Requirements

  • Organized and detail-oriented
  • Good communication skills
  • Comfortable using computers and productivity tools
  • Able to multitask under pressure
  • Calm and logical thinker
  • Willing to work flexible hours depending on event schedules
  • Comfortable working in event environments and on-site operations

Preferred

  • Background in events, hospitality, media, or operations
  • Familiar with Google Workspace, Slack, or Notion
  • Experience coordinating people or logistics is a bonus

What We Are Looking For

We are not looking for someone glamorous or purely creative.

We are looking for someone who:

  • keeps operations organized
  • communicates clearly
  • follows through reliably
  • can coordinate crew calmly during live events
  • helps turn chaos into structure

Salary Range

SGD $3,200 to $3,800 depending on experience and capability.

Potential growth path into:

  • Senior Operations Coordinator
  • Project Manager
  • Event Operations Lead
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